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Pink Hill Municipal Clerk & Chief Financial Officer Position Available


Pink Hill Municipal Clerk & Chief Financial Officer

(Application & Resume Required)

Email to townclerk@townofpinkhill.com

• Proven work experience as a Municipal Clerk or similar role

• Bondable/Attend and get the Clerk & Ethics Class Certifications

• Work is performed under the supervision of the Mayor and is reviewed through

observation, conferences, deadlines, and compliance with legal and statutory


• In charge of our city seal and attestation to sign any legal documents. In addition, they

receive all official contracts.

• Responsible for maintaining the fiscal records, management of municipal funds,

processing accounts payable & receivable, keep record of invoices, and related

fiduciary control of the town.

• Maintaining information in written and/or electronic form.

• Review and process reimbursements

• Provides records necessary for the annual audit as requested by the auditor.

• Monthly, Quarterly & Annual reports

• Works with the state, region and water/wastewater representatives

• Works with grants & the individuals who work with the town to see them through

• Works with contracted personnel

• Works directly with the Mayor, Board of Commissioners and Department Heads

• Works directly with Planning/Zoning Board Chair, Zoning Administrator, & gives out

zoning applications & and post required advertisements and/or notices per board

• Coordinates with Mayor on the preparation of materials, agenda, and written

documents for Town meetings. Assembles and distributes Commissioner agenda

packets, prepares mayor & commissioner notebooks, and post required

advertisements and/or notices for the Board

•Attends monthly and occasionally bimonthly Board Meetings @ Public Hearings, takes

minutes & types them up for the BOC meetings.

•prepares sign-in sheets for those attending all meetings and print agenda for the public

•Utilize computer databases and software

•Create and update spreadsheets of daily transactions.

•keep records, customer service and carry out transactions that involve money.

•Coordinate municipal elections with the County BOE

Prepare Water Bills using utility software, send utility bills out to customers & accept

payments at counter, through mail, online bill pay, & post into the data base.

•Excellent written and verbal communication skills

•Answers phones, directs calls to appropriate individuals, and prepares messages.

•Copies, sorts, and files records related to office activities, business transactions, and other

matters. Prepares letters, memos, forms, and reports according to written or verbal


•Strong interpersonal skills

•Time management and organizational skills

•Gets the mail & handles the banking daily

•Possess cultural awareness and sensitivity

Download Application

An Equal Opportunity Employer